Baptist Health IT Project HQ
ANNOUNCEMENT 3
Upcoming Microsoft 365 Migration: Some OneDrive, SharePoint, and Teams Links
Will Stop Working After November 6
This is a reminder that Baptist Health is moving to a new Microsoft 365 environment on Friday, November 6 at 8:00 PM to modernize the tools you use every day. Please continue reading to understand how this affects your OneDrive, SharePoint, and Teams links when your Microsoft 365 account moves and how you can prepare.
📚 What You Need to Know
OneDrive links you shared with people outside Baptist Health will stop working.
Links you sent to people outside Baptist Health will no longer open after the migration. You will need to share those files again.
OneDrive links that people outside Baptist Health shared with you will stop working.
You will need to ask them to share those files with you again after the migration.
Email attachments are not affected.
Files you sent or received as email attachments do not need any action.
Teams meeting links in meetings you organized will stop working.
Your calendar appointments will move, but the Teams links inside them will still point to the old environment. You will need to recreate those meetings after the migration, especially recurring ones.
If you were invited to a Teams meeting someone else organized, watch for a new invitation from the organizer.
Links to our old SharePoint and OneDrive addresses will stop working.
Any link whose web address begins with baptistgov.sharepoint.com — or baptistgov-my.sharepoint.com for OneDrive files — will stop working after the migration. Those addresses point to our old environment, which will no longer be available once we move to the commercial cloud. Our Engage site will NOT be affected.
This includes links inside SharePoint Online and OneDrive documents, bookmarks and favorites in your web browser, and links posted in Teams channels.
✅ What You Need To Do Before November 6
Make note of any OneDrive files you have shared with people outside Baptist Health using a link. You will need this list to share them again quickly.
Make note of any files people outside Baptist Health have shared with you through OneDrive. You will need to ask them to share those files again.
Let your external contacts know. Give them a heads-up that shared links will stop functioning the weekend of November 6.
List the Teams meetings you organize, especially recurring ones. You will need to recreate them after the migration.
Note the documents, bookmarks and Teams channel links you rely on most. This will help you find and update them after the migration.
✅ What You Should Do After Migration
Share your OneDrive files again. Open the file in OneDrive, click Share, create a new link, and send it to your external contacts.
Ask your outside contacts to share their files with you again.
Recreate the Teams meetings you organized. Send new invitations from your calendar, including recurring meetings.
Update links that point to our old addresses. In your documents and browser bookmarks, replace any link that begins with baptistgov.sharepoint.com or baptistgov-my.sharepoint.com with a link to the item in its new location.
Update links in Teams channels. Edit your own channel posts with the new link, or post the updated link in the channel.
FAQ: How do I see which OneDrive files I shared externally?
Please refer to this guide: How to Locate OneDrive File Sharing Links and Permissions
🖥️Questions or Need Help?
If you have questions before November 6, refer to Engage. If Engage is unavailable, please visit: https://www.baptistfirsthq.org/
If you need assistance during the migration, contact the Baptist Health IT Service Desk.
Phone: x72793 or 334-747-2793
IT Support Chat: Baptist Health IT Support Chat
Visit the IT Self-Service Portal: service.baptistfirst.org/esc
Thank you for your patience and support as we make this transition.
Your Baptist Health IT Team